Photocopier and printer rental: What do you need to know?

 Printer and photocopier: The capacity

 The capacity that you will be printing is one of the powerful benchmarks of what kind of photocopier or printer leasing in Singapore you should opt for.

 

If you own a small business that only prints somewhere in between 100 – 500 copies a month, a big machine will not be required. However, you will require a commercial machine for ensuring authenticity and quality as you wouldn’t want an office works S$300 printer. This way, you will only end up spending more on ink and toner, then your business requires.

On the other hand, if your business needs to print 50,000 – 100,000 copies per month, the above-mentioned copier is not going to cut it.

 Most companies don’t keep count on how much they print, so here are a few tips to check your current printing rate,

If you already possess a printer or photocopier, the device is supposed to have an inner counter. You can think of it as the mileage meter on your vehicle. Somewhere in the menu options of the photocopier and printer, there will be an exhibit that will tell you the total number of print jobs that you have done since purchasing.

·         More than 66% of printer or photocopier owners print less than 10,000 – 12,000 copies in a month and almost half of those companies print only up to 2,500 – 3,000 a month.

·         Remember that your calculation does not need to be precise. So, refrain from pulling your hair out trying to resolve the exact number of copies of your company or a certain branch office prints per month. Just make a rough calculation, and then just upgrade the number by 20% to account for errors and just to have enough options.

 

Printer and photocopier: Speed

Whenever you think about leasing a printer or photocopier rental in Singapore, you need to know that they are classified by the speed in which they can print out per minute, which is called PPM or print per minute. 

The print speed you’ll require is compatible with the monthly capacity that you print. Your gross monthly capacity will help you decide what type of printer or photocopier speed you’ll require.

Printers and photocopiers with multi-functional options

These days, printer and photocopiers are available with multi-functionality options that can do a lot more than just making a typical print out a simple word document.

 

Now, they can be your all-in-one stop shop for the following,

 

• Printing
• Scanning, 
• Faxing, 
• Scan to email, 
• Scan to network, 
• Creating books, 
• Binding, 
• Duplexing. 

You name anything and most of the latest smart machines can do it and fulfill several other additional requirements to help your business run more proficiently and effectively with little waiting time.

If you want your photocopier to do more than just printing out simple documents, you may require a multi-functional printer or photocopier machine. A multi-function printer or photocopier is an impulsive word for a printer that can do much more than just making prints.

·         If you purchase a multi-function printer or photocopier, try not to misspend money on fax machines, scanners, or desk printers as all of them come included with the latest machines

·         Never pay extra for features you don’t cover your business requirements. However, always remember that several commercial printers and photocopiers are available with functions that will give you the advantage over small-scale office works or S$500 printers.

·         All commercial printers should be suitable for your network and computers within your company